PROPERTY MANAGEMENT SOLUTIONS
While property owner goals vary, we understand the challenges landlords face of finding solid tenants, maintaining a property, staying within the law, protecting their asset and cash flow. Convene Realty Property Management is pleased to provide à la carte property management services to suite your different needs through your real estate investment journey.
New investment property owners generally need more guidance, local seasoned investors may only need assistance with protecting their asset with a professional lease and random problems that come up and others just embrace the true meaning of passive investing. The easy button is letting us take care of your investment with our Full Service Property Management, where we start helping you get your property rent ready as soon as you are ready to bring us onboard, but let’s explore all your options.
| PROGRAMS | Placement | Digital PM | Full Service PM | Lease Renewal |
|---|---|---|---|---|
| Summary |
|
|
|
|
| PROCUREMENT | Placement | Digital PM | Full Service PM | Lease Renewal |
| Pro Photos |
Optional $250-500 |
|
Optional $250-500 |
|
| Pricing Strategy | Comparables Emailed | Full Market Analysis | ||
| Syndicated Listing | Over 150 Sites | Over 150 Sites | ||
| Inquiry Mgmt | Forward Only | Included | ||
| Showing Tours | Self & Others | Unlimited | ||
| Tenant Screening | Included | Included | ||
| Tenant Placement | Included | Included | ||
| PROTECTION | Placement | Digital PM | Full Service PM | Lease Renewal |
| Professional Lease | Included | Included | Included | |
| Escrow Service | Initial Only | Included | Included | |
| Tenant Default Support | $200 @ Lease Signing or $600 | Included | $200 @ Lease Signing or $600 | |
| Notices & Forms | Included w/ Tenant Default Support | Included | Included w/ Tenant Default Support | |
| Notice Delivery | $300/Notice | Included | $300/Notice | |
| MAINTENANCE | Placement | Digital PM | Full Service PM | Lease Renewal |
| Early Repair Handoff | Included | |||
| 24/7 Coverage | Included | |||
| 24/7 Vacation Coverage | $500 1-7 Days | $250 1-7 Days | Included | $500 1-7 Days |
| Onsite Inspections | Included | |||
| Work Order Mgmt | Included | Included | ||
| Project Management | Project Based | Project Based | Project Based* | Project Based |
| ADMINISTRATIVE | Placement | Digital PM | Full Service PM | Lease Renewal |
| Owner Portal | Included | Included | ||
| Tenant Portal | Included | Included | ||
| 1099 IRS Reporting | Included | Included | ||
| Schedule E Reports | Included | Included | ||
| Accounting | Included | Included | ||
| Payment Processing | Included | Included | ||
| LANDLORD FEES |
30% 1 Mo Rents $700 Minimum |
$50/Monthly |
$600 Set-up 10% of Rents $100/mo Vacancy |
$200/Renewal |
| TENANT FEES |
$50 Application $150 Lease Prep |
Pass Thru Options |
$50 Application $150 Lease Prep |
Varies** |
Program Descriptions
Placement Program
Our Placement Program is best for local landlords that have been around the block a time or two. In short, we find you a tenant, provide an attorney written lease, collect initial deposits and first rents in escrow, execute the lease signing, finalize lease start plans, turn your tenant over to you and release your funds. At the end of the lease, we invite you to engage with us to renew the lease, place a new tenant or review and explore your investment profitability. If you choose to list thr property with us, we will give you up to a $1000 credit of fees previously paid at closing.
The Placement Program can be combined with Digital PM and Lease Renewal (as needed)
Digital PM
Our Digital PM program is best for local landlords that have a particular need or just want to lighten the burden of owning investment property. Our Digital PM program allows property owners to have accounting run through our brokerage. Both Owner and Tenant receive online portals to view ledgers, make payments, review documents, utilize our work order system and file the appropriate 1099 IRS reporting.. This gives your tenants the benefits of a professionally managed property, but you still save by providing your own maintenance.
The Digital PM Program can be combined with the Placement Program and Lease Renewal (as needed)
Full Service
This is the easy button. Our Full Service Property Management program is best for landlords that simply do not desire or have the time to service their investment property.
The Full Service PM Program includes everything in our other programs, plus maintenance, tenant defaults, notice delivery and minor project management.
Lease Renewal
If you are offering a lease renewal to your tenant, congratulations! This means you like your tenant well enough and your tenant likes you well enough to go another round. Protect your asset by getting a professionally written lease that has been updated with all changes in Florida Landlord Tenant law. We will also include a renewal offer letter with any rent increases you request. Depending on the situation, your tenant may be charged fees. **There are a variety of reasons your tenant may need to pay additional fees or funds at renewal: Rents went up and the security deposit also needs to increase, a minor turned 18 or another person is being added, etc.
Convene Realty Property Management Services
PROCUREMENT
Pro Photos
While we do not require landlords to provide only professional photos, we highly encourage property owners to obtain professional photos when their property is looking its best or after any updates.
If your investment property is your primary residence, consider getting professional photos before you start packing. There is a good chance your property will never be as well decorated again. We can utilize virtual staging in your photos if the property is vacant.
Syndicated Listing
Our goal is to fill your investment property as quickly as possible with quality tenants. Not only do we list your property in the MLS, but we also have your rental listing syndicated to over 150 other platforms.
Inquiry Management
Convene Realty Full Service Property Management includes managing all communications with potential residents including messages, pre-screenings, and tour scheduling, allowing you to focus on other important aspects of your life.
Landlords with Placement Only services will receive forwarded leads received by the brokerage.
Showing Tours
Full Service PM properties will receive a SUPRA® lockbox for showings and the property will only be shown by licensed real estate professionals that have been background checked and approved by the National Association of Realtors.
Placement Only landlords will have all tenant leads forwarded to them directly from our systems. It will be up to the landlord to manage the inquiries, schedule and conduct any showings. Licensed Agents, including those within our firm working with tenants may elect to show your property to a prospective tenant. You will receive a text from ShowingTime when an agent requests a showing.
Unlicensed property owners may show their own property, but they are not exempt from fair housing rules. Be sure you are familiar with fair Housing rules before you show your property to any prospective tenants.
Tenant Screening
While checking credit, employment and criminal records are important, we have found the best way to truly vet an applicant requires more than just scratching the surface. We use multiple screening systems and checks to truly vet your prospective tenant.
Tenant Placement
Once a proper tenant has been selected, the next steps are collecting initial deposits, working with the attorney’s office to prepare the lease, managing final payments and executing the lease signing. Once all is said and done, we introduce you to your new tenant(s) and release your funds to you via ACH. Placement Only landlords will receive all funds, including escrow. Florida Landlords must follow Florida Landlord Tenant Law regarding the handling of tenant funds.
PROTECTION
Professional Lease
Once a lease is executed, the landlord will be held by the courts interpretation the lease. From the point the lease is signed, the tenant rights will prevail over landlord rights. The lease is a property owner’s best defense in protecting their asset and cash flow. Don't skimp on something this important. Our attorneys helped write Florida’s Landlord Tenant law and not only will they write your lease, but they will help defend it at a reduced rate compared to defending any lease they did not write.
We assign the lease prep fee to the tenant on initial placement, but recommend the landlord pay for lease renewals. If your tenant is happy to sign another lease, we have find it best to include the updated lease at the owner's expense. You can always bump rent a little to cover this expense.
Escrow Service
To truly understand the value of this service, put yourself in a prospective tenant's shoes. There are a plethora of tenant scams and a tenant getting caught up in one can be a devastating loss and in some cases the difference between finding a home and finding themselves homeless.
Utilizing the escrow service of a licensed real estate brokerage to handle initial payments gives tenants peace of mind that they are placing funds directly with a legitimate business that is required to handle their funds appropriately. Don't miss out on great tenants because your listing doesn't look professional and has a scammer vibe.
Tenant Default Support
Do-It-Yourself is great, until you run into problems. Landlords can choose to keep us just a phone call or email away when things come up and they have questions. While this service is included for our Full Service Property Management, we give landlord's a chance to keep us on standby.
Notices & Forms
Landlords under contract with a lease we provided can also receive 3 & 7 day notice templates. Guidance on how to use these forms is only provided with Tenant Default Support.
Notice Delivery
Not enough time to properly give your tenant notice? You can hire us in a pinch. We will attempt to hand deliver, alternatively place the notice on the door and provide a certificate of service you can show the courts if needed.
MAINTENANCE
Early Repair Handoff
Our Full Service Property Management service includes taking over any repairs you may have already started. You can choose to leave it with us. There is a good chance we can get it done quicker and more economically.
24/7 Coverage
Our 24/7Coverage has you sleeping easy. Should your tenant have a property emergency, they can call us anytime at any hour and we will jump into action to start navigating the solution.
24/7 Vacation Coverage
Our vacation coverage allows the DIY investor to hire back-up support for a limited number of days. Vacation coverage can not be split up over different periods of time. Local property owners only.
Onsite Inspections
Our Full Service Property Management Solution includes 2 property inspections per 12 month lease. The first appropriately 15-60 days of tenant move in and the second 6-9 months from lease start. To keep tenant intrusions to a minimum, we may combine our inspection with a service call. We also reserve the right to to inspect more often if cause for concern is brought to our attention by any means, ie irregular inspection, something the tenant communicates or suspicious activity.
Work Order Management
Tenants and Landlords receiving Digital or Full Service Property Management have the extra benefit of utilizing our work order management system. This system allows your tenants to communicate concerns or work order requests with you via our software. Your profile will allow you to track and document the solutions. Should you ever need to go to court, this documentation can help you defend your lease and actions.
Project Management
When updating your property, you may need assistance with the project. While a property is in our care, we will help manage projects on your behalf. A quick project such as a roof typically requires at least one site visit and is included in our Full Service. A full kitchen and bathroom remodel is a different beast, but we have been through these before and can help manage the project on your behalf or partner with you to fill the gaps when you are not available. We quote these projects on a case per project basis.
ADMINISTRATIVE
Owner Portal
Download the RentecDirect App and keep your investment at your finger tips. See when your tenant has paid, when your funds have been sent, review documents and send additional funds to pay for repairs or replenish your reserve account.
Tenant Portal
Tenants will use the portal to set-up automatic or one time rent payments, review charges, review leases, notices, rules and regulations. Communications may also be sent through the tenant portal.
1099 IRS Reporting
When we issue payments over $600 to contractors on your behalf or others we will issue the appropriate 1099 IRS forms.
Schedule E Reports
We will send you an annual report Schedule E report. Combine this with any income or expenses that were not handled by Convene Realty.
Accounting
Fiduciary handling of all funds with accurate record keeping.
Payment Processing
Tenant payments can be processed using ACH or Debit/Credit Card.